The Role
We are seeking an experienced and strategic Accounts Payable leader to lead the consolidated AP and Expense Management function across our multi-entity platform. This role will be instrumental in establishing and maintaining robust payables operations, standardizing processes across our portfolio companies, and providing exceptional client service to our third-party vendors and employees. The ideal candidate thrives in a complex, fast-paced environment and has proven experience implementing and maintaining payables operations in a multi-entity or roll-up environment.
This position will require significant interaction with the entire organization. The ideal candidate is someone who brings instant credibility because of his or her accomplishments. He/she must be able to address technical and business questions and have the interpersonal skills to guide employees throughout the entire payables and expense management cycle.
Key Competencies
- Oversee end-to-end invoice processing and expense management operations across all initial 20+ entities plus any subsequent acquisitions, ensuring accurate categorization and timeliness
- Lead the selection, evaluation, and implementation of a consolidated AP platform, ensuring to address the needs of the entire organization
- Lead the selection, evaluation, and implementation of a consolidated expense management platform (corporate credit cards + employee reimbursements), with particular focus on addressing the needs of our field teams
- Manage vendor onboarding processes to securely obtain required information for tax compliance and reporting purposes
- Develop and implement robust payment processing schedules for the organization, establishing clear expectations for our employees and third-party vendors
- Ensure accurate coding of transactions for accounting purposes, including general ledger account, location, subsidiary, and department dimensions along with sufficient description information to provide clarity to users
- Design and implement appropriate approval flows for both invoices and expense reports that align with the organizational structure and business-level controls
- Oversee the administration of corporate credit cards including monthly spend limits, default coding, approval hierarchies, and spend-type limitations
- Drive expense report compliance across the organization to ensure accuracy and timeliness of submissions and gathering of appropriate supporting documentation
- Partner with accounting and finance leadership to support month-end close and streamline the general ledger reporting needs for all payables-related activities
- Develop and maintain payables policies, procedures, and internal controls to ensure data integrity and compliance
- Establish and maintain AP-related metrics and reports (i.e. KPI's, Aging, etc.)
- Respond to inquiries with a high level of confidentiality, accuracy, and customer service
- Support integration planning and execution for new acquisitions
- Build, lead, and mentor a high-performing AP team potentially across multiple locations
- Develop talent and create clear career paths for team members
- Foster a culture of continuous improvement, accountability, and collaboration
- Assist with internal and external audits and documentation requests
The Successful Applicant
- 5+ years of progressive accounts payable experience with at least 2 years in a manager-level role or above
- Strong understanding of AP best practices, internal controls, and accounting principles
- Bachelor's degree in accounting, finance, business administration, or a related field (or equivalent experience)
- Experience in a multi-entity, roll-up, or private equity-backed environment in the hospitality industry, a plus
- Experience in a shared services or high-volume AP environment, a plus
- Experience with NetSuite, a plus
- High level of discretion and ability to handle sensitive and confidential information
- Strong analytical, problem-solving, and organizational skills with exceptional attention to detail
- Strong leadership and team management capabilities
- Excellent communication skills with ability to present at company-wide meetings or forums
- Ability to manage multiple deadlines in a fast-paced environment
- Customer-service mindset when supporting employees and vendors
Location
Remote